Type: Full-Time
Salary: $68,000 - $73,000 annually, with generous benefits
Reports to: Finance Director
To apply: Please fill out this form, which includes a space to upload your resume. Please do not submit a cover letter. For questions, please reach out to hiring@jfrej.org. Applications are due on July 31, 2025 and we will begin reviewing applications on August 1. We will continue reviewing until the position is filled, with the aim of starting the position by September 2, 2025. We will be in touch with all applicants we are choosing to interview.
Position Description: We are seeking a full-time Finance and Operations Manager to join our growing team. This role will report to the Finance Director. The Finance and Operation Manager will be responsible for providing financial and operational support for both JFREJ Action (501c4) and its sister organization, JFREJ Community (501c3) through a cost-sharing agreement between the two independent entities. Our ideal candidate is highly organized with great attention to detail, prior work experience in nonprofit financial and operations management, and a facility with learning new systems and software and solving problems creatively. This candidate also demonstrates a commitment to JFREJ’s mission, brings a social justice lens to their work, is flexible and effective in a fast-paced and evolving environment, and has a great sense of humor.
Job Responsibilities
Finance and Administration
- Ensure accurate and up-to-date records of financial transactions and day-to-day bookkeeping including all A/R and A/P transactions and payrolls.
- Manage contracted bookkeeper with monthly reconciliations and audit preparations.
- Work closely with the Finance Director to prepare financial reports and projections.
- Manage the annual audits and filings of required tax forms with support from the Finance Director to ensure timely completion.
- Manage all documentation and filings for contractors (e.g 1099s)
- Manage vendor relationships, track vendor contracts, and ensure timely payment of invoices.
- Handle all government notices and documents and ensure proper record keeping.
- Manage accounting for all inventory, including online store, and verify sales tax filings.
- Assist with JFREJ Community’s Fiscal Sponsorship management.
Human Resources
- Update personnel manual as needed.
- Maintain employment records for all staff.
- Manage bi-weekly and semi-monthly payroll processes.
- Onboard and offboard all new employees to PEO, benefits, and internal JFREJ systems.
- Maintain intranet and communicate updates to staff.
Facilities and Operations Management
- Act as liaison with the facilities manager of JFREJ’s shared (hybrid) office space.
- Coordinate with JFREJ staff in accessing and managing off-site storage units.
- Manage, monitor, and maintain office equipment and supplies.
- Collaborate with the program team as needed on logistics for meetings and events.
- Assist with insurance policy applications and obtain insurance certificates as needed.
- Secure insurance for off-site events and manage all payments and contracts with vendors and consultants.
IT & Digital Security
- Handle day-to-day IT issues, including adding users to digital accounts, managing permissions, and troubleshooting problems as they arise.
- Monitor software/app updates and schedule staff trainings and updates as needed.
General
- Participate in and support key JFREJ events, including but not limited to the annual gala, quarterly membership assemblies, and bi-annual membership drives.
Qualifications
The Finance and Operations Manager must have:
- A working understanding of bookkeeping, budget management, internal controls, and non-profit accounting practices.
- Proficiency with Quickbooks - or equivalent accounting software - and the ability to quickly learn and use other finance-related tools as needed.
- Demonstrated ability to manage systems and projects with meticulous attention to detail.
- Demonstrated ability to work independently and pivot in an ever-shifting political and movement landscape.
- Demonstrated ability to design and implement operational systems that foster efficiency.
- Proficiency with Excel and / or GoogleSheets.
- Familiarity and experience working with CRM databases.
- Demonstrated ease with learning and adapting to new software systems and applications.
- Experience with various aspects of HR, including benefits administration and compliance.
- A commitment to, and experience with, collaborative team structures and work environments;
- Resourcefulness and creativity in troubleshooting obstacles as they arise.
- A commitment to excellence and a sense of humor.
- Demonstrated ability and commitment to behaving in alignment with JFREJ’s values when interacting with other staff and members.
The following are a plus, but not requirements:
- A minimum of 3 years administrative/financial experience, preferably in a non-profit environment;
- Experience with PEOs (professional employer organizations);
- Experience working in grassroots, membership-based organizations;
- Familiarity managing fiscal sponsorship programs.